Office Manager, Fresh Air Camps

Camp Office Manager

Fresh Air Camps | Hudson Valley, NY | June 8, 2025 – August 16, 2025

Discover Fresh Air Camps

Since 1877, Fresh Air Fund Camps have opened new doors for over 1.8 million children, offering transformative summer programs and year-round leadership opportunities. Our six residential camps are located in the beautiful Hudson Valley, offering a stunning natural setting for exploration and growth. Each camp provides unique programming tailored to different age groups and interests, from outdoor adventure to arts and sciences, creating an enriching environment for both campers and staff. Learn more about Fresh Air Camps: www.freshair.org/learn-about-our-camps/

Life as an Office Manager:

Office Managers are responsible for keeping the camp office organized and running smoothly. Office Managers answer all incoming phone calls and serve as the first point of contact for parents who are calling camp about their children. They are responsible for mail management, maintaining files and camp paperwork, and reconciling camper, cabin, and bus lists in the online database each session. Office Managers work directly with the Camp Director and administrative staff as well as with all camp community members, including camp staff and NYC office staff.

The Office Manager will report to the Camp Director.

What You’ll Do:

• Maintain office services by organizing office operations and procedures, sorting mail and correspondence, designing filing systems, and reviewing and approving supply requisitions.
• Answer the phone in a professional manner and provide information to parents, camp staff, and other callers as needed.
• Responsible for reconciling camper, cabin, and bus lists in the online database each session.
• Relay important information to the Camp Director and other appropriate administrative staff.
• Manage the call-back system between administrative staff and parents.
• Prepare arrival and departure days paperwork.
• Coordinate with the Operations team to ensure completion of orders, requisition of supplies, and any other required paperwork/forms.
• Support the Administrative team with special projects.
• Maintain yearly records including, but not limited to, orientation schedules and workshop designs, staff lists, and camper reports.
• Communicate with other camps to coordinate the use of shared supplies.
• Responsible for daily meal counts for the USDA Food Service Program.
• Keep the camp office organized and running smoothly.
• Address stressful situations appropriately in a fast-paced, interactive environment.
• Understand that campers come first, and decisions should be made in the best interest of campers.
• Assume responsibility for the safety and well-being of campers.
• Be an active member of the camp community by participating in all camp programming, including camp-wide events, overnights, hikes, swimming, ropes courses, activities, and village meetings.
• Strive to work cooperatively with fellow staff to achieve the goals of the program.
• Explain and enforce the policies, traditions, and rules of the camp.
• Be an active member of the camp community by participating in camp programming, including camp-wide events, overnights, hikes, swimming, activities, and village meetings. At times, lifting heavy objects may be necessary.
• Invest time with campers to meet their needs, challenge their capabilities, and serve as a role model during their time at camp.
• Understand that the position involves living in cabins with little to no privacy and eating all meals in a large, noisy dining room.
• Time off during each encampment will be arranged by a supervisor.
• Assume responsibility for using and caring for camp equipment and facilities.
• Be familiar with emergency procedures and follow them when necessary.
• Additional responsibilities as needed and assigned.

• Compensation for this position is $3,000 – $3,300  for the summer, commensurate with experience
• All meals and housing provided during camp.
• The opportunity to gain valuable experiences in leadership, communication, and teamwork that will stand out on any resume.

What We’re Looking For:

• Must be at least 18 years old by the start of camp.
• At least one year of college or equivalent is preferred.
• Must have prior experience working in an office with strong phone skills.
• Bilingual language skills are a plus.
• Have an interest in working with children. 
• A driver’s license is highly preferred.
• Interested in working and living in the outdoors for the summer.
• Emotionally mature with a willingness to work as a team player.
• Flexible and willing to accept challenges and step outside your comfort zone.
• Able to maintain a positive attitude.
• Available for the entire duration of the summer program.

Ready to Join Us?
Apply now to become an Office Manager and help us create magical summer moments. Applications are reviewed on a rolling basis and interviews are held virtually by our Camp Directors.

Diversity & Inclusion Statement
The Fresh Air Fund is proud to be an equal-opportunity employer committed to inclusive hiring and fostering a diverse staff. We strongly encourage candidates of all identities, experiences, orientations, and communities to apply.